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Course and Room Scheduling Coordinator

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Posting Details

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Position Information

Working Title Course and Room Scheduling Coordinator
Department Registrar
Compensation Title
Position Number 30013728
Position Status Regular
Work Schedule

Monday-Friday
8:15 a.m. – 4:30 p.m.

Commitment to Inclusive Excellence

Northern Kentucky University is an Equal Opportunity/Equal Access/Affirmative Action institution. We embrace inclusiveness, equity, and global awareness in all dimensions of our work and seek excellence through diversity among our students, administrators, faculty, and staff. Application by members of diverse groups is encouraged.

Purpose of Position

This position will be responsible for coordination of class scheduling, booking rooms for courses, and university-wide events within SAP and Ad Astra (room scheduling software). The position will also work with Crystal Reports to evaluate room utilization, potential conflicts, and provide meaningful reporting. This position will be involved with upgrades to Ad Astra, assisting with testing and its implementation. In regards to courses and events across the university, this position will assist the Assistant Registrar of Systems, as well as any additional duties assigned by Office of the University Registrar administration.

Primary Responsibilities

Course section maintenance in SAP and Ad Astra: Enters and updates Course Sections in SAP and Ad Astra submitted through Event Planning Add/Change/Cancel forms daily. Assigns classroom space to sections. Assist academic departments with issues in entering section through the event planning applications. Position will adhere to curriculum policies that relate to section scheduling. Interacts professionally and on a continual basis with faculty, department chairpersons, academic specialists and other university personnel as needed to answer questions, resolve problems, and interpret university policies, procedures, and guidelines. Disperses communication throughout campus community in regards to schedule building and items that require action. Conducts training sessions for new personnel across the campus that will be working within Event Planning.

Event Scheduling: Approves classroom space for non academic events through Ad Astra. Maintains rooms and buildings contained within SAP and Astra. Resolves conflicts with events.

Reporting: Runs weekly reports from SAP and Ad Astra to ensure that classrooms are assigned to sections and for conflict free room assignments for events. Utilizes Crystal Reports to provide detailed and customized reports for data within Ad Astra. Reviews reports and surveys cycles of class/event scheduling to continually streamline and simplify processes. Perform optimization runs as required.

Assists and performs additional duties assigned by the Office of the University Registrar administration.

Qualifications

Bachelor’s Degree (required) in the area of technology or business preferred.

2 years of related experience required.

Excellent computer skills including but not limited to Microsoft Office Suites and SAP. Interpersonal communication skills, excellent use of English grammar and math skills. The ability to analyze processes in order to improve efficiency.

Any candidate who is offered this position will be required to go through a pre-employment criminal background check as mandated by state law.

Northern Kentucky University is an Equal Opportunity/Equal Access/Affirmative Action institution. We embrace inclusiveness, equity, and global awareness in all dimensions of our work and seek excellence through diversity among our students, administrators, faculty, and staff. Application by members of diverse groups is encouraged.

Minimum Education Bachelor's Degree
Preferred Education Bachelor's Degree
Minimum Experience 2 years
Salary $15.35/hr minimum
Pay Grade S67

Posting Detail Information

Requisition Number 2017S787
Job Open Date 08/30/2017
Job Close Date 09/29/2017
Open Until Filled No
Quick Link http://jobs.nku.edu/postings/6112
Is this an internal only posting?

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * What is your highest level of education?
    • Bachelor's degree
    • Master's degree or higher
  2. * Why are you interested in this position?

    (Open Ended Question)

Documents Needed to Apply

Required Documents
  1. Resume
  2. Cover Letter/Letter of Application
Optional Documents
  1. References